2025 Life Time Austin Rattler

On-Site Client Information and Booth Registration

Booth Registration Deadline: October 17, 2025

Life Time CONTACTS

Pre-Event & Lead On-Site Contact: Lily Burns
lburns@lt.life

Secondary Pre-Event Contact: Megan McCormick
MMcCormick3@lt.life

VENUE

Reveille Peak Ranch
1610 CR 115
Burnet, TX 78611
> View Map

Sponsor & Exhibitor Information

 

Schedule Of Events

 

Please review each section below prior to completing your booth registration. Registration form is at the bottom of this webpage. Please complete by the deadline of October 17, 2025.

Schedule of Events – Exhibitors

FRIDAY, NOVEMBER 7, 2025
• 9:30AM – 1:30PM Expo Load-In
*All vehicles must cease movement and out of the expo footprint by 1:30PM.
• 2:00PM – 6:00PM Expo & Packet Pick-Up
• 6:00PM – 8:00PM Expo Load-Out (as needed)

 

Schedule of Events – Sponsors

FRIDAY, NOVEMBER 7, 2025
• 9:30AM – 1:30PM Expo Load-In
*All vehicles must cease movement and out of the expo footprint by 1:30PM.
• 2:00PM – 6:00PM Expo
• 6:00PM – 8:00PM Expo Load-Out (as needed)

SATURDAY, NOVEMBER 8, 2025
• 7:30AM Finish Festival Load-In (as needed)
• 8:30AM – 4:00PM Finish Festival
• 4:00PM – 6:00PM Finish Festival Load-Out

Exhibitor Information

BOOTH ASSIGNMENT
Expo management will assign booths to exhibitors and sponsors based on contract requirements, power needs, and the products being displayed. All exhibitors will receive confirmation of booth assignment prior to the event.

BOOTH EQUIPMENT AND RENTALS

This event is self sufficient, please bring your own tent, table, chairs & hotspot (WIFI access). Limited options may be available on-site – power, ice & tent weights are subject to limited availability.

Ice – $10 (per bag)

Tent Weights: $30 (set of 4)

Brands are welcome to leave weighted tents, tables and chairs overnight with race approval. We recommend lowering tents and packing up all valuables, as there is no overnight security.

Please reach out to Lily Burns (lburns@lt.life) with any questions on activations for Expo or Finish Festival.

RESTRICTIONS
Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval from Life Time. Management reserves the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with sponsors.

NO CANNABIS, CANNABINOID (CBD), OR RELATED ITEMS MAY BE PRESENT AT THE EXPO WITHOUT PRIOR APPROVAL FROM LIFE TIME. Expo management and Life Time staff reserve the right to restrict and remove anything that has not been pre-approved.

Exhibitors agree to comply with local, city, and state laws, ordinances, and regulations. Exhibitors are responsible for all fire precautions.

SECURITY
Life Time is not responsible for vendor materials. Vendors are responsible for securing all valuables. Life Time is not responsible for lost, damaged, or stolen property. Security is not provided at the event. Please have your booth staffed at all times.

PARKING

Parking is available at Reveille Peak Ranch – we encourage you to show up early as there can be significant traffic on race day. Give yourself time to get parked and ready for the event!

TRAVEL
Please find travel recommendations here.

SHIPPING INFORMATION

Advanced Shipping

If you need to ship activation materials for Expo/Finish Festival activations, please indicate so in the form below. Shipments must be received between Monday, October 20 and Wednesday, November 5, 2025. Please LABEL your items accordingly for activation use. Please send a complete list of items you plan to ship to Lily Burns (lburns@lt.life) in order to confirm availability and receive the advance shipping address/instructions. Tracking must be provided upon shipment.

Outbound Shipping

If you need to ship activation materials outbound after the event, please indicate so in the form below. BOLs or pre-paid labels must be provided to event staff and affixed to shipments prior to your brand’s departure for the event. Shipments must be scheduled for pickup on Monday, November 10 – Tuesday, November 11, 2025 between 9 AM-4 PM.

Expo & Finish Festival Form | DUE October 17, 2025

Austin Rattler On-Site Activation Form
Please provide the Website Link that you would like athletes to be directed to.
Please describe, in detail, your exhibit and what products will be displayed/sampled/sold. All displays, promotions, products, services, and any food & beverage sampling must be pre-approved by expo management.

NO CANNABIS, CANNABINOID (CBD), OR RELATED ITEMS MAY BE AT THE EXPO WITHOUT PRIOR APPROVAL FROM LIFE TIME.

Expo management and Life Time staff reserve the right to shut down anything that has not been pre-approved.
Which day(s) are you requesting to activate on-site?
When do you plan to load-in? Please select the same date as your first planned on-site activation.
Please arrive at the date/time we confirm via email to allow for a smooth load-in process for all exhibitors.
Advanced (Inbound) Shipment
Booth Equipment Rentals & Services | Brands will be charged via invoice produced by Life Time
Will you be selling products at your booth?
Will you be sampling and/or selling food or beverage products at your booth?
Will your booth feature a vehicle on display that will remain within your contracted booth space for the duration of the expo?
Post-Event Shipment
Will you need to schedule a pick-up of materials after the expo? Please refer to the section above for details.

Questions? Please contact Lily Burns at lburns@lt.life.

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